FS Employee Onboarding

Create interview questions.

Review resumes, select and interview candidates.

Select successful candidate. (refer to Recruitment Task List for details)

Once accepted, prior to reporting to work, new employee is contacted by FS Human Resources to:

• Serve as main point-of-contact for information, issues, or concerns
• Information regarding site location including directions, uniform (if applicable), and accommodations
• Instructions about what to expect for first day and department's orientation

Complete orientation schedule and identify needed outside and/or departmental trainings for new employee.

Examples:

• Maximo
• Bear Buy
• Blu Card/Event Card
• Any job or Unit specific training

Work with AVC's assistant to send an announcement of new hire to all relevant internal groups and campus partners.

Sample e-mail: Dear Colleagues, It is my pleasure to welcome (name) to (program/unit) as (working title). (name) joins us following (indicate relevant previous experience). Please join me in welcoming (name) to the Berkeley community. He/she can be reached at (e-mail) and (phone number). Sincerely, Manager

If needed, provide information to new employee regarding parking and transit options.

• Provide information on parking, biking public transportation, campus shuttle, campus map, etc.
  • pt.berkeley.edu
• Demonstrate Wage Works

Ensure new employee is well prepared on their first day by preparing their workspace:

• Workspace is clean and supplies are stocked
• Name badges and name plates (if applicable)
• Uniforms (if applicable)
• Department mailbox

Coordinate with Access Control to arrange for appropriate building/office access for new employee.

• Keys
• Keypad codes
• Building access code

Work with department HR to schedule new employee for employment paperwork and orientation.

• Contact new employee to schedule appointment for employment paperwork and orientation

• Review department mission, vision, values, current departmental goals
• Review relevant organization charts

Review office culture with new employee:

• Personal conduct, code of Conduct, confidentiality
• Phone etiquette
• Unit practices, etc.
• Staff meetings

Review job description and Physical, Environmental, and Mental Demands (PEM) form:

• Have employee sign job description and PEM, and send original to FSHR.

Describe relevant work procedures to new employee:

• Work hours and schedule
• Procedure for notification for time off
• Steps to resolving problems and conflicts

Request to add employee to applicable internal list servs and shared drives with HR and FS:

• Contact AVC's assistant to add employee to FS listserv
• Explain listserv to employee

Review safety and emergency preparedness:

• Review building evacuation plan (provide copy if applicable)
• Describe role in business resumption (if applicable)
• Review Injury and Illness Prevention Plan (IPP) (provide copy)
• Review appropriate safety information

Review the following information with the new employee:

• Facilities Services Mission
• Principles of Community
• Statement of Ethics

Review important department and campus policies and procedures and web sites. Examples:

• Facilities Services Code of Conduct
• Driving/vehicle policies
• Sexual Harassment policy
• Policy/Bargaining Agreement website (if applicable)
• Drug and Alcohol policy

Explain relevant access needs and new employee tasks:

• Explain Calnet ID
• Explain Cal 1 Card (schedule appointment to get card)
• Explain bCal
• Explain bMail
• Explain CalTime & Time Clocks

Review relevant classification and performance with new employee:

• Provide blank performance evaluation or link to Achieve Together

Probationary period end date: _______________

Direct new employee to relevant training and employee services:

• UCB Learning Center
• Sexual Harassment Prevention training (supervisors)
• Ethics training
• Career Center
• ombuds office
• People and Culture Employee and Labor Relations
• CARE Services
• Whistleblowers
• Maximo
• Safety Training

Provide information on campus amenities:

• Access to libraries, museums, performances, etc.
• Recreational Sports Facility
• Wellness programs

Review and refer employee to FS's support services and resources. Help employee with the following:

• Set up Calnet ID (if applicable)
• Set up bMail
• Set up bCal
• Business System Accounts (if applicable)
• Computer Security training (if applicable)
• FS Employee Resources Webpage

Review and refer employee to the Ergonomics Program

• Business Ergonomic Evaluators conduct evaluation