An annual capital renewal survey will be conducted by Regional Managers to identify any new renewal needs. An annual program of projects is developed for review and confirmation by the Capital Renewal Committee (CRC) with the information from the Regional Manager survey in addition to projects identified in the 10-year strategic plan. Once the CRC provides initial approval, the annual plan is referred to the Capital Planning Committee for final approval, usually in June of each year.
10-year Strategic Capital Renewal Plan
The program leadership developed a 10-year strategic renewal plan, for CRC and CPC review and approval, by incorporating data from former deferred maintenance priority lists, the comprehensive 90-in-90 building evaluation effort, Facilities Services prioritization requisitions, and Regional Managers’ recommendations for inclusion into the program.
Off-Cycle or Emergent Renewal Requests
The respective department and/or college should contact their Regional Manager.
The Capital Renewal Program has developed a standard procedure for the Regional Manager to submit an emergent renewal request for consideration. The renewal program addresses assets that are beyond their expected useful life, known as lifecycle. An asset has exceeded its expected lifecycle, when the total investment of maintenance and repair exceeds the total value of the asset based on the average useful life of an individual component. The department along with their regional manager can document through maintenance records, current operational conditions and risk to operational mission, whether an asset or system is a candidate for major refurbishment or replacement through the renewal program.
The request will be evaluated by the program management and determined if appropriate approvals are in place to proceed with request or the full Capital Renewal Committee will need to evaluate and approve the item. Due to the complex nature of the emergent requests, and process for evaluation, the program will strive to respond to the requests within the financial quarter they are submitted.
Facility investment programs
Facility investment programs that are part of the Capital Renewal program:
- Classroom renewal - an annual program of updates to finishes, lighting, furniture, and technology
- Gustafson – accessibility - improvising access for people with mobility impairments
- Strategic Energy Partnership (SEP) - energy conservation projects
- Inter-Building Campus Communication System (ICCS)
Annual program
An annual program of projects is developed in May, from the 10 yr strategic plan, budget call requests, Facilities Services recommendations, condition surveys, occupant concerns, Regional Manager requests, for review and confirmation by the Capital Renewal Committee (CRC) each year, then the annual plan is referred to the Capital Planning Committee for final approval in June.
Please consult the below flowchart for an overview of the CRC review process:
Types of Renewal
Types of Renewal supported by the Capital Renewal Program:
- Ongoing and urgent building systems renewal
- Strategic whole building renewal
- Utility renewal (steam lines, electrical systems, plumbing)
- Life safety upgrades and code compliance
- Life cycle planning
- Landscape renewal
- Emergent reserve (Used to fund in-year projects)
Unsupported Project Types
- New construction in support of program improvements
- Planned or scheduled maintenance